From 2026, an important change in business registration and business household registration will take effect: Document makers will no longer have to submit copies of registration certificates as before. The paperwork reduction originated from Official Dispatch 234/BTC-DNTN, issued on January 8, 2026, to implement Resolution 66.7/2025/NQ-CP on simplifying administrative procedures.
Electronic data completely replaces paper copies
According to the spirit of Official Dispatch 234, from 2026, the business registration agency will no longer require people to bring familiar copies of documents in all dossiers. Instead, all necessary information from the Business Registration Certificate, business household registration to legal data previously issued will be directly accessed from the National Business Registration Database.
In other words, documents that once made dossiers thicker, forcing submitters to run for notarization and certification many times, are now removed from the process. Verification is completely switched to an electronic platform: Available data is used for comparison, as a legal basis instead of each page of the copies.
This change not only reduces the burden of paperwork, but also affects the processing of dossiers: the registration agency no longer checks each set of manual paper dossiers but relies on a synchronous and unified data system nationwide. This is an important step from a paper-based process to a digital business registration model.
Turning point from paper records to electronic data platform
Removing a copy of the Registration Certificate is not just reducing a few pieces of paper. It is a change in management thinking, when the State uses the very data it is managing instead of requiring people to prove it again.
For small business households – groups often tired of notarization and copying procedures, this change makes registration easier. For small and medium-sized enterprises, the number of duplicate procedures has decreased significantly, saving both time and costs, especially during the period when business information needs to be changed or updated.
From 2026, provincial-level business registration offices will no longer be passive in waiting for people to submit copies for comparison. They must proactively trace, check and authenticate information right on the National Database. The dossier processing process is therefore more coherent, limiting common errors in the process of preparing traditional paper dossiers.
Simplify procedures so that business flow is no longer hindered
The removal of the requirement to submit a copy of the Registration Certificate closes the familiar way of doing things for many years, people have to return the information that the state agency already has. When Official Dispatch 234/BTC-DNTN takes effect, the task of the registration agency becomes even clearer: maximizing electronic data exploitation, minimizing duplicate paperwork.
This change is especially meaningful for small businesses, cooperatives and business households – which are groups directly affected by compliance costs and dossier preparation time. When information is compared through the national data system, registration becomes streamlined, less error-prone and no longer dependent on each copy of paper that is easily missing or spoiled.
In the long term, reducing paperwork requirements not only makes procedures faster. It also improves transparency, increases data synchronization and creates a more favorable - stable - predictable business environment. That is also what the business community has been waiting for for many years: A registration system operates on standardized data, not on printed paper.
