This content is stipulated in Decree No. 63/2026/ND-CP detailing a number of articles and measures for implementing the Law on Protection of State Secrets.
The sending and receipt of state secret electronic documents is regulated as follows:
Secret state electronic documents must be issued a number, issue time, and create a red secrecy mark before being sent using the function of the System for managing secret state electronic documents (except for digitized secret state electronic documents).
Secret state electronic documents (except for digitized secret state electronic documents) must be signed by digital signature of a competent person and digital signature of an agency or organization;
Computers used to send and receive state secret electronic documents are not connected to computer networks (except for independent LAN networks), Internet networks, telecommunications networks, unless implemented in accordance with legal regulations on cipher or other relevant legal regulations;
The sender is responsible for checking, monitoring, and ensuring the integrity of state secret electronic documents and being sent to the right recipient.
When receiving secret state electronic documents, the receiving party must check the integrity of the document, the number of documents, the number of pages of each document, attached documents (if any), stamp the secret state electronic document that has arrived and register it using the Secret State Electronic Document Management System.
In case errors are detected, not ensuring the required regulations, the receiving party must promptly respond through the State Secret Electronic Document Management System for the sender to know and handle according to regulations or report to the competent authority of the receiving party's agency or organization for resolution.
According to regulations, the removal of documents and objects containing state secrets from the place of storage for work in the country is regulated as follows:
- Documents and objects containing state secrets taken out of the storage place must serve the handling and resolution of assigned tasks;
- When finishing the task, the person carrying documents and objects containing state secrets out of the storage place for work in the country must return the documents and objects containing state secrets to the storage place.
The removal of documents and objects containing state secrets from the place of storage for foreign affairs is regulated as follows:
- People carrying documents and objects containing state secrets out of the place of storage for foreign affairs must have a written request to the competent authority specified in Clause 2, Article 14 of the Law on Protection of State Secrets;
- Documents requesting permission to bring documents and objects containing state secrets out of the place of storage for foreign affairs must clearly state the full name, position, working unit; name of type, excerpt of content, density of documents and objects containing state secrets; purpose of use; time, workplace; measures to protect state secrets;
The Decree clearly states that documents and objects containing state secrets taken out of the place of storage must be contained, stored, and transported by means and equipment to ensure safety as prescribed by the head of the agency or organization directly managing state secrets and must be protected during the time of taking out of the place of storage, preventing the leakage or loss of state secrets.
