According to Clause 3, Article 4 of Decree 254/2026/ND-CP, before using electronic invoices and electronic documents, business households and individual businesses must register to use electronic invoices and electronic documents according to the regulations of the Minister of Finance.
Registration is a requirement to be implemented before business households and individual businesses use electronic invoices.
In addition, the registration, management and use of electronic invoices and electronic documents must comply with the provisions of law on electronic transactions, accounting, taxes, tax management, fees and charges.
Principles for creating and using electronic invoices
Also according to Article 4 of Decree 254/2026/ND-CP, when selling goods and providing services, sellers must make electronic invoices to deliver to buyers, except for cases where electronic invoices are not required as prescribed in Article 7 of the Decree.
This regulation also applies to goods and services used for promotion, advertising, making samples; goods and services used for giving, gifting, exchanging, paying salaries for employees or internal consumption. Some other cases also require invoices to be issued according to the regulations of the Minister of Finance.
Electronic invoices must be made in standard data format, fully recording the contents according to the provisions of tax law, accounting and related regulations.
The information on the invoice must fully and truthfully reflect the arising economic nghiệp vụ. The seller is responsible before the law for the accuracy of the invoice made.
Data from invoices and electronic documents generated during the process of selling goods, providing services or performing tax transactions is a database serving tax management and providing information to relevant organizations and individuals according to regulations.
Notably, goods sellers and service providers can authorize third parties to create electronic invoices for sales and service provision activities. The authorization is carried out according to the specific instructions of the Minister of Finance.
Instructions on using electronic invoices for business households with revenue below 1 billion VND/year
The Tax Department said that, based on the provisions of point b, clause 2, Article 1 of Decree No. 141/2026/ND-CP of the Government stipulating:
“b) In case business households and individual businesses have annual revenue of 01 billion VND or less that meets the conditions and have a need to use electronic invoices, they must register to use electronic invoices with codes from tax authorities or electronic invoices generated from cash registers with data connection with tax authorities”.
In addition, according to point d, clause 1, Article 6 of Decree No. 254/2026/ND-CP of the Government detailing and organizing the implementation of the Law on Tax Administration No. 108/2025/QH15 on e-invoices, electronic documents stipulate: "d) Household businesses, individual businesses with annual revenue over 01 billion VND or household businesses, individual businesses selling assets must register ownership and usage rights, then e-invoices with codes of tax authorities, e-invoices created from cash registers with data connection with tax authorities must be applied.
Business households and individual businesses that are not eligible to use e-invoices but have a need to use e-invoices shall register to use e-invoices with codes from tax authorities or e-invoices created from cash registers with data connections with tax authorities.
In addition, Clause 2, Article 6 of Decree No. 254/2026/ND-CP of the Government mentioned above stipulates the subjects of tax authorities issuing e-invoices with codes of tax authorities for each occurrence.
Based on the above regulations, the Tax Department guides: In case business households and individual businesses with annual revenue of less than 01 billion VND have a need to use electronic invoices, they must register to use electronic invoices with the code of the tax authority or electronic invoices created from the cash register with data connection with the tax authority.
