Enterprises operating in the dairy business often send documents such as official dispatches, notices, etc. to State agencies using paper stamped in red and signed in fresh ink.
According to the Government's recommendations and policies on digital transformation, this business digitally drafts and signs documents instead of printing on paper as before. But businesses have difficulty contacting state agencies to send documents of this type.
According to businesses, currently State agencies often respond that businesses should send paper copies because there is currently no precedent for receiving digitally signed official documents .
"Therefore, our unit recommends that State agencies should have instructions so that units can send digitally signed documents instead of paper documents" - the business stated.
Regarding the feedback and recommendations of businesses on the Electronic Information Portal, the Ministry of Home Affairs has responded. The Ministry of Home Affairs said that to ensure sending and receiving electronic documents, businesses need to meet specific requirements.
Conditions of technical technology
Enterprises need to have software for sending and receiving electronic documents that meets the requirements according to Decision No. 28/2018/QD-TTg dated July 12, 2018 of the Prime Minister on sending and receiving electronic documents between businesses. agencies in the State administrative system.
Enterprises need to ensure that the technology infrastructure system meets the requirements for safety and information security as prescribed in Decree No. 85/2016/NDCP dated July 1, 2016 of the Government on ensuring information system security. trust by level.
Businesses need to have a digital signature in accordance with the law provided by one of the following units: National digital signature authentication service provider; Organization providing specialized digital signature authentication services for the Government; Organizations providing public digital signature authentication services; Organizations providing specialized digital signature authentication services of agencies and organizations that are granted certificates of eligibility to ensure the safety of specialized digital signatures are specified in Article 40 of Decree No. 130/ 2018/NDCP1 dated September 27, 2018.
Conditions for interconnection of electronic documents
Currently, the National Document Interoperability Axis carries out electronic document interoperability between agencies in the State administrative system managed by the Government Office; Enterprises are requested to contact the Government Office to request to connect the software for sending and receiving electronic documents with the National Document Communication Axis to send and receive electronic documents.
After the enterprise fully meets the above requirements and is allowed by the Government Office to connect to the Electronic Document Communication Axis, then the enterprise can send and receive electronic documents to the electronic documents. State administrative agencies .
