On the Government Portal, Ms. N.T.T in Dong Thap requested the competent authority to answer some regulations on granting and recording red book numbers when merging the Land Registration Office and regulations on authorizing the signing of red books at the commune level.
Ms. T said that Circular No. 23/2025/TT-BNNMT dated June 20, 2025 regulating decentralization and division of state management authority in the land sector stipulates as follows:
"For the Certificate issued by the Branch of the Land Registration Office, it is stated as follows:
For branches of the Land Registration Office that do not carry out the arrangement, the letter "CN" is recorded; Next, the consecutive number is recorded in the Certificate issuance book in continuous order, followed by the number in the Certificate issuance book before the effective date of this Circular.
For the Branch of the Land Registration Office that conducts the arrangement, the letter "CN" is recorded; Next, the consecutive numbers are recorded in the book for granting the Certificate in consecutive order, starting from No. 01 for the first Certificate issued according to the instructions in this Circular.
In case the two provinces are merged into a new province, the Land Registration Office will be merged into the Land Registration Office of a new province.
However, the Branch of the District Land Registration Office became a Branch of the Area Land Registration Office, only changing the name without merging.
Ms. T asked, so, is the branch of the Land Registration Office in that area subject to the Branch of the Land Registration Office not carrying out the arrangement or not?
According to Article 5 of Decree No. 151/2025/ND-CP dated June 12, 2025 of the Government regulating the division of authority of local authorities at 2 levels, decentralization of authority, decentralization in the field of land, the authority of the People's Committee at the district level, the Chairman of the People's Committee at the district level transferred to the Chairman of the People's Committee at the commune level, including the issuance of a Certificate of land use rights and ownership of assets attached to land as prescribed in Point b, Clause 1, Article 136 and Point d, Clause 2, Article 142 of the Land Law, Thus the Chairman will sign the Certificate.
Ms. T asked, can the Chairman authorize the Vice Chairman to sign the Certificate according to regulations?
The Ministry of Agriculture and Environment responds to this issue as follows:
In case 2 provinces are merged into 1 new province, 2 Land Registration Offices are merged into 1 Land Registration Office of the new province and there is a branch of the Land Registration Office according to the district that is now reorganized or renamed as a branch of the Regional Land Registration Office (only changing the name without merging), the recording of the number in the book for granting the Certificate when the branch is granted is implemented according to the provisions of Point a or Point b, Clause 4, Article 11 of Circular No. 23/2025/TT-BNNMT, it is necessary to base on the decision to reorganize the Land Registration Office (of the new province) of the Provincial People's Committee to decide on the reorganization or renaming of the branches to decide.
In particular, if only the branch name is changed, the recording of the number in the Certificate issuance book when the branch issues will be implemented according to the provisions of Point a, Clause 4, Article 11 of Circular No. 23/2025/TT-BNNMT.
In case the Chairman of the People's Committee at the commune level authorizes the Vice Chairman to sign the certificate, it shall comply with the provisions of the Law on Organization of Local Government (currently Article 14 of the Law on Organization of Local Government 2025).
