The Handbook on State Management in the Land Sector when implementing two-level local governance of the Department of Land Management stipulates the registration and issuance of Certificates for cases of households and individuals using land for purposes other than those that have been recognized by the State for land use rights before July 1, 2014.
Implementation procedures
Step 1: The candidate submits the application to one of the locations in the provincial level: Public Administration Service Center or Land Registration Office or Branch of the Land Registration Office.
When submitting the application, the registered candidate can choose to submit a copy of the document and present the original to the officer receiving the application for comparison inspection or submit the original of the document or submit a certified or certified copy of the document; in case of submitting the application online, the submitted document must be digitized from the original or a certified and certified copy of the document.
In case of confirming changes on the issued Certificate, the registration submits the original of the issued Certificate.
In case of submitting a copy or digital copy of all documents, when receiving the results of handling administrative procedures, the registration submitter must submit the original documents in the dossier components according to regulations.
Step 2: The dossier receiving agency implements:
- Check the completeness of the dossier components; issue a dossier receipt and schedule a return of results.
In case the documents are not complete, the documents must be returned with the Supplement and Complete Application Form so that the applicant can register to complete and supplement according to regulations.
- In case the Public Administration Service Center receives the dossier, the dossier shall be transferred to the Land Registration Office or Branch of the Land Registration Office.
Step 3: The Land Registration Office, Branch of the Land Registration Office performs the following tasks:
- Check compliance with district-level land use planning or commune-level land use planning or one of the planning according to the provisions of law on urban and rural planning.
- Check and approve the cadastral map extract in cases where the land user needs to re-determine the size of the edges and area of the land plot.
- Record a cadastral map or extract a cadastral map of a land plot for places without a cadastral map or only a cadastral map in the form of a torn or damaged document in cases where the issued Certificate has not used a cadastral map or has not used a cadastral map extract for a land plot and the land user needs to reissue a new Certificate of land use rights, ownership of assets attached to land or is required to reissue a new Certificate of land use rights, ownership of assets attached to land.
- send the Information Transfer Form to determine financial obligations on land according to Form No. 19 issued with Decree No. 151/2025/ND-CP to the tax authority to determine and notify the collection of financial obligations in cases where financial obligations must be fulfilled.
- Adjust and update changes in cadastral records and land databases; issue a new Certificate of land use rights and ownership of assets attached to land or confirm changes on the issued Certificate in cases where financial obligations are not required; issue a Certificate or send it to the dossier receiving agency to issue to the granted person.
In case of having to fulfill financial obligations, perform the tasks specified in this point after receiving a notice from the tax authority on the completion of financial obligations.
