The Handbook guiding state management in the land sector when implementing the two-level local government of the Department of Land Management stipulates the procedures for registering assets attached to land plots that have been granted a Certificate or registered for changes in assets attached to land compared to the registered content, extending the housing ownership period of foreign organizations and foreign individuals according to the provisions of the law on housing with registered content.
Implementation procedures
Step 1: The candidate must submit the application to one of the following provincial-level agencies:
- In case of domestic organizations, religious organizations, affiliated religious organizations, foreign organizations with diplomatic functions, economic organizations with foreign investment capital, foreign organizations, and foreign individuals, the dossier must be submitted to the Public Administration Service Center or the Land Registration Office.
- In case individuals, communities, or people of Vietnamese origin residing abroad submit the dossier to the Public Administration Service Center or the Land Registration Office or Branch of the Land Registration Office.
When submitting the application, the registered candidate can choose to submit a copy of the document and present the original to the officer receiving the application for comparison inspection or submit the original of the document or submit a certified or certified copy of the document; in case of submitting the application online, the submitted document must be digitized from the original or a certified and certified copy of the document.
In case of confirming changes on the issued Certificate, the registration submits the original of the issued Certificate.
In case of submitting a copy or digital copy of all documents, when receiving the results of handling administrative procedures, the registered candidate must submit the original documents in the dossier components according to regulations.
Step 2: The dossier receiving agency implements:
- Check the completeness of the dossier components and issue a dossier receipt and schedule a return of results.
In case the documents are not complete, the documents must be returned with the Supplement and Complete Application Form so that the applicant can register to complete and supplement according to regulations.
- In case the Public Administration Service Center receives the dossier, the dossier shall be transferred to the Land Registration Office, Branch of the Land Registration Office.
Step 3: The Land Registration Office, Branch of the Land Registration Office shall:
- Check and approve the cadastral map extract in cases where the land user needs to re-determine the size of the edges and area of the land plot.
- Record a cadastral map or extract a cadastral map of a land plot for places without a cadastral map or only a cadastral map in the form of a torn or damaged document in cases where the issued Certificate has not used a cadastral map or has not used a cadastral map extract for a land plot and the land user needs to reissue a new Certificate of land use rights, ownership of assets attached to land or is required to reissue a new Certificate of land use rights, ownership of assets attached to land.
- send the Information Transfer Form to determine financial obligations on land according to Form No. 19 issued with Decree No. 151/2025/ND-CP to the tax authority to determine and notify the collection of financial obligations in cases where financial obligations must be fulfilled according to the provisions of law.
- Adjust and update changes in cadastral records and land databases; issue a new Certificate of land use rights and ownership of assets attached to land or confirm changes on the issued Certificate in cases where financial obligations are not required; issue a Certificate of rights or send it to the dossier receiving agency to issue to the granted person.
In case financial obligations must be fulfilled, the Land Registration Office and the Branch of the Land Registration Office shall carry out the tasks specified in this point after receiving a notice from the tax authority on the completion of financial obligations.
- In case of registration of changes due to extension of housing ownership period of foreign organizations and individuals according to the provisions of the law on housing, the Land Registration Office shall issue corrections and updates on changes in cadastral records and land database; issue a new Certificate of land use rights and ownership of assets attached to land or confirm changes on the issued Certificate in cases where financial obligations are not required; issue a Certificate of land use rights and ownership of assets attached to land or send the dossier receiving agency to issue to the granted person.
