The Government has just issued Decree No. 18/2026/ND-CP amending and supplementing a number of decrees to reduce and simplify administrative procedures and business conditions under the management of the Ministry of Justice, effective from January 15.
Regarding civil status, Decree No. 18/2026/ND-CP amending and supplementing Clause 1, Article 2 on presenting and submitting documents when registering civil status (DKHT) in the direction of clearly stipulating the mechanism for resolving procedures based on electronic data, limiting the requirement to present original documents. At the same time, clearly stipulating the method of handling when information cannot be exploited or information is inaccurate.
The person requesting ID, issuing a copy of the civil status record is responsible for presenting the original of one of the following documents: Passport, Citizen Identification Card, Citizen Identification Card, Identity Card Certificate or other documents with pasted photos and personal information issued by a competent authority, still valid for use (hereinafter referred to as personal identification documents) to prove their identity when carrying out procedures directly at the ID agency.
In case the personal papers used are: Passport, ID card, citizen identification card, identification certificate, then just providing information about the papers or personal identification number, the ID agency is responsible for looking up information through connection with the Electronic Civil Status Database, National Population Database or other relevant databases for comparison and exploitation of data.
In case information cannot be exploited or the exploited information is incomplete or inaccurate, the DCHT agency requests the DCHT person to present the original papers to prove it, and at the same time requests the household registration person to update and adjust information in the databases according to the provisions of law.
Amending and supplementing Clause 2, Article 22 on procedures for confirming the status of divorced or with a wife/husband dead marriage and Clause 2, Article 24 on re-registration of birth, marriage, and death certificates in the direction of simplifying administrative procedures.
The requester only needs to provide information about documents; it is not mandatory to present/submit paper copies if the information is already in the database system.
In case the requester confirms that the marriage status has a wife/husband but has divorced at the competent People's Court or the wife/husband has died and registered for death at the competent DKHT agency, the requester is responsible for providing information about the papers.
If it falls under the cases specified in Clause 2, Article 37 of this Decree, provide the corresponding information of the Divorce Record; the DCHT agency is responsible for searching and exploiting information of these documents through connection with the Electronic Civil Status Database, the National Population Database.
The person requesting the re-registration of birth, marriage, and death is responsible for providing all documents and materials with content related to the re-registration.
In case the papers and documents are civil status papers or personal papers belonging to the group of papers that can be replaced by data, provide information about those papers and documents according to the guidance of the database management agency.
