The 2024 Notary Law was passed by the National Assembly on November 26, 2024, effective from July 1, 2025.
Pursuant to Clauses 1 and 2, Article 68 of the 2024 Notary Law, the provisions on notary file archiving are as follows:
- Notary practice organizations are responsible for strict preservation, implementing adequate security and safety measures to prevent, combat fire, explosion, mold, and termites for notary documents.
- Notary documents must be stored at the headquarters of a notary organization for at least 30 years for transactions with real estate objects, at least 10 years for other types of transactions from the effective date of the notarized document; in case of storage outside the headquarters, there must be written consent from the Department of Justice where the notary organization is located.
- In case the competent state agency has a written request to provide notarized documents for supervision, inspection, examination, investigation, prosecution, trial, and execution of judgments related to notarization, the notary practice organization is responsible for providing a copy of the notarized document and other relevant documents. The comparison of notarized documents with originals is only carried out at notary organizations where notarized documents are being stored.
Thus, from July 1, 2025, the notary filing period for real estate transactions must be at least 30 years and must be stored at the headquarters of a notary organization.
In case of archiving outside the head office, there must be written consent of the Department of Justice where the notary organization is headquartered.
