On April 9, Vice Chairman of the National Assembly Nguyen Khac Dinh - Head of the National Assembly's Steering Committee for Digital Transformation worked with the National Assembly agencies and the National Assembly Office on increasing the use of the Document Management and Electronic Administration Software System.
At the meeting, Mr. Nguyen Khac Dinh requested the National Assembly agencies to thoroughly grasp the National Assembly deputies, cadres and civil servants of departments and units under the Committee and the National Assembly Office to spend time regularly using and applying designed and published software, moving towards removing paper documents.
This requirement marks an important milestone in the digital transformation roadmap as well as the management of the National Assembly apparatus.
And this requirement is not only for the National Assembly but needs to be expanded and applied to other agencies. Especially Party agencies, as recently directed by Politburo member and Standing Secretary of the Secretariat Tran Cam Tu, must include digital transformation applications in serving congresses at all levels and pilot paperless meeting rooms.
In reality, removing paper documents will reap many benefits, first of all, the synchronization of processes and technology in public management.
However, if only the National Assembly or some ministries and branches apply, the process of connecting with other units will still be greatly affected by the cumbersomeness and inconsistency in handling.
Every time there is an interdisciplinary exchange, it is necessary to still print documents or use the traditional method of handing over and receiving documents, which can easily take a long time.
Next, an electronic document system often has the ability to store, retrieve, and track processing history in detail, helping to clearly identify the responsibilities of each individual and unit in the work chain. Any delay or shortcoming is easily detected and promptly resolved.
Removing paper documents also brings benefits in terms of management efficiency and cost. Instead of having to spend money on printing, storage, and transportation, agencies can invest once in information technology infrastructure, thereby exploiting it long-term.
Of course, to expand the removal of paper documents to agencies other than the National Assembly, we need to build a roadmap with specific steps, ensuring strong enough investment in technical infrastructure, and clear legal regulations on digital signatures and electronic certificates.
Especially security challenges when the electronic management and operation system lacks network safety measures and strict control processes, it can face the risk of data theft, cyber attacks or fake information.
From the initiative to "emove paper documents" in the National Assembly to the ability to replicate this model for the entire state management system, it is an inevitable step, in line with the goal of administrative reform, accelerating digital transformation and international integration of Vietnam.
This is not only a story about technology, but also marks a profound change in thinking and management methods, towards a modern, transparent and effective government to better serve people and businesses.
