On July 2, at the headquarters of the State Audit Office (SA), Deputy State Auditor General Doan Anh Tho chaired a seminar on developing a list of documents and records that need to be digitized to serve the exploitation and application of digital signatures in auditing activities. The seminar was held directly in Hanoi and connected online with the regional State Audit.
In his opening speech, Deputy State Auditor General Doan Anh Tho emphasized that in the context of digital transformation being an inevitable trend, the development of a portfolio that requires digitization of records and auditing documents plays a very important role, helping to improve the efficiency, accuracy and transparency in auditing activities of the State Audit. This is also a suitable step for the State Audit to promote the application of information technology, modernize processes, and meet the requirements of operational innovation in the digital period.
According to the Deputy State Auditor General, the digitalization of audit records will help increase the ability to store, retrieve and share data. The file is systematically stored, easy to search and manage, helping to save time, minimize errors, and at the same time create favorable conditions for auditors in exploiting and analyzing data. Digitization also creates an electronic data platform to serve the work of synthesizing, reporting, inspecting, supervising, making audit plans and implementing audit tasks, better meeting the needs of management and operation.
Notably, the State Auditor General issued Decision No. 09/2024/QD-KTNN dated December 27, 2024 specifically regulating the list of audit records, the regime for depositing, preserving, exploiting and canceling audit records, thereby creating a legal corridor for units to implement. In the past, the digitalization of records and application of digital signatures have been deployed by the State Audit in the entire Sector. However, the implementation process still has some problems and limitations, which need to be reviewed and adjusted promptly to improve efficiency.
Some specialized and regional state budget banks have reported that currently, many audit records have been established on software such as audit logs, work days, detailed audit plans or periodic reports, appraisal reports... but have not been exploited as electronic audit records but still have to be scaned for storage according to regulations, leading to an increase in workload. In addition, the electronic audit records management software of the State Audit Office currently only supports archiving and lookup but has not met the requirements of in-depth synthesis and analysis.
From that practice, the leaders of the State Audit have requested the Department of Auditing Quality Control and Control (CD&KSCLKT) to coordinate with units in the Industry to research and review to summarize records and audit documents that need to be digitized in the direction of indexing necessary documents, making the most of documents created on the computer to reduce scan steps, applying electronic digital signatures to audit activities; at the same time, organize seminars for units to discuss and discuss this content.
